Best WordPress Form Providers of 2023


Best WordPress Form Providers of 2023

When creating a website, a simple contact or informational form can often be a powerful customer feedback tool, lead generation vehicle, and a way for you to learn more about your target audience. A recent study showed that nearly 75% of business websites utilize forms for lead generation. With nearly 50% reporting it to be their most effective tool for converting leads online. Here at Sprout Invoices, we know how powerful a simple form can be. This inbound marketing vehicle can quickly lead to an invoiceable customer. This is why we are reviewing the best WordPress form providers of 2023

WordPress offers a myriad of different form provider options, each optimized for slightly different use cases. Some are more simple and beginner-friendly, while others give you the ability to make long forms filled with different selection types and conditional logic. These can feed into various Customer Relationship Management (CRM) software for marketing automation and drip campaigns. Assuming you already have chosen one of the best WordPress hosting providers, we’ll review some of the features that stand out for some of the top form providers for WordPress in 2023 and try to give you an idea of what will work best for your website!


weForms WordPress Form

The first WordPress form plugin we’d like to review is weForms. With over 350,000 downloads and over 30,000 active users, weForms is a trusted and effective contact form plugin that blends simplicity with elegance and functionality. A fantastic option for newer users, weForms has a fast and easy drag-and-drop form builder with live preview. This will help you quickly set up exactly the form that you want. With over 33 different field types to choose from, you have the ability to set up a simple form from a pre-built template, or customize it to contain additional details you want.

weForms is easily deployable on either WordPress pages or posts with a simple shortcode or as a part of your page template. A few additional features we love about weForms include the ability to create unlimited forms, built-in anti-spam protection, the ability to create detailed customizations using conditional logic, and its impressive set of integrations including Mailchimp, HubSpot, AWeber, and more.

weForms premium offering, weForms Pro, starts as low as $49 per year for 1 website, with additional functionalities such as additional sites and payment gateway integrations offered on some of the higher plans.


Ninja Forms WordPress Form

The next form plugin on our list is the popular NinjaForms, another drag and drop WordPress form builder that is 100% beginner-friendly. NinjaForms empowers the new-to-the-web user to create beautiful, branded forms without needing design experience or needing to hire outside help.

NinjaForms also functions as a lead generation tool It includes customizable signup experiences and integrations for mailing lists with popular email providers like Mailchimp, Constant Contact, Salesforce, Zoho, and more. In addition to mailing integrations, NinjaForms is also capable of accepting PayPal and credit card payments securely from your form, including single payments or subscriptions. The integrations and add-ons are really what set NinjaForms apart from some of the competition, but will cost you l if you are buying a lower-tier plan. 

NinjaForms pricing and product tiers are a little confusing at the a la carte level, and their premium plans are more pricey than the rest of the market. Their Personal Plan ($49.50 for the first year, $99/year after) will function perfectly for most small business websites. If you need to accept payments from multiple gateways and manage forms on a number of different sites, the Professional ($99.50 for the first year, $199/year after) and Agency ($249.50 for the first year, $499/year after) plans are some of the most complete solutions available anywhere.

Gravity Forms

Gravity Forms WordPress Form

GravityForms may be the most powerful form builder on our list. It gives you the ability to demo a version to make sure you are generally happy with what you are getting ahead of time before committing to them. In addition to some of the similar features it shares with other form providers (drag and drop interface, conditional logic, and integrations), GravityForms offers some additional powerful features including, but not limited to:

  • Email notifications and auto-responders to alert you of a form submission
  • File upload fields for your form saved to your server
  • Ability to save a form for later to return and finish
  • Advanced calculator based on submitted field values
  • Limit the number of entries a form can receive
  • Google reCaptcha, Really Simple Captcha, and Akismet options
  • Responsive design to ensure your form looks good on desktop, tablet, or mobile

GravityForms Basic plan starts at $59/year, which will service one site, and give you unlimited forms, entries, conditional logic, file uploads, automatic updates, support, and access to their basic addons. If you have additional sites, you can move up to the Pro plan for $159/year, which serves 3 separate websites, or the Elite plan for $259/year, which gives you unlimited forms for unlimited sites. The Pro and Elite plan also gives you access to additional, more powerful add-ons, such as the payment gateway and CRM integrations, so be sure to check those out.

WP Forms

WP Forms WordPress Form

Next up on our list of the best WordPress form plugins is WP Forms, one of the most popular form providers on this list, with over 4 million downloads worldwide. While it doesn’t have some of the advanced features of the heavy-hitters on this list, it is aimed to make the form experience as easy as possible and includes a free version that includes form fields, captchas, email notifications, and a pre-configured confirmation page for post-submission.

WP Forms has all different types of preconfigured forms including contact forms, payment forms, survey forms, newsletter forms, registration forms and more! With over 100 templates, it’s tough to envision a scenario where you need to create a form that WP Forms hasn’t already thought of! Some of the features of the premium plan include the smart, conditional logic, the ability to accept payments quickly and easily, connections to email marketing services, spam protection, and more.

If you are looking for unlimited forms with integration, you will have to upgrade from the free version to one of their four plans, Basic, Plus, Pro and Elite. While you can get a 50% off first year discount, these plans will renew at $79/year, $199/year, $399/year, and $599/year, respectively. These premium plans include powerful features and addons such as the integrations to marketing services and payment gateways, form abandonment, geolocation, surveys and polls, SalesForce integration, webhooks, premium support, and so much more!

If you are just getting started on your first website, WP Forms is a good place to start. You can move up their product ladder as you see fit when you need the additional integrations and functionality.

Formidable Forms

Formidible Forms WordPress Form

The final WordPress form plugin in our review is Formidable Forms. While Formidable Forms contains most of the features of the other plugins on this list such as a drag and drop interface, payment gateway integrations, quizzes, surveys, and registrations, Formidable Forms takes the form information collection process and takes it a step further. Not only can you capture and store customer information, but you can also build powerful data-driven web applications based on the results of your form submissions.

With features such as the form data display, calculated fields, and polls and surveys, you can get the pulse of your traffic or customer base, evaluate the trends in real-time. This allows you to adjust your business on the fly to fit your customers’ needs, and even display the results on your website! The calculated field feature will let you create a custom calculator in minutes from a template and display it anywhere on your site.

Formidable Forms is the middle of the road in terms of pricing, offering a first-year 50% discount on each of their four premium plans. Their Basic Plan is $99/year and gives you unlimited forms and entries on one website. The Plus Plan goes for $199/year and gives you the Formidable Views features as well as marketing integration and calendar views for up to 3 websites. The Business Plan, selling at $399/year, gives you everything in the Plus plan, plus support, Payment integration, and calculators, exportability, campaign monitors, user registration, and priority support. Finally, their $599/year Elite plan adds Stripe to the list of accepted payment gateways and also integrates with WooCommerce, ActiveCampaign, Salesforce, HubSpot, and more and can be used on unlimited sites.